Evidence
Documentation you need to show Tutors & Exams
What Evidence Might I need for Access Arrangements?
The regulations for Access Arrangements require us to hold a file containing definite supporting evidence that the candidate would be at a disadvantage without their Access Arrangements in place. We will let you know what we need based on your individual circumstances and assist you with obtaining the evidence where we are able to do so.
Below is a broad list of what we may require based on your individual circumstances:
- GDPR/Consent Form: Allowing us to process your information, liaise with third parties, and to apply to the examination board
- Proof that you regularly use the requested arrangements: Such as a Normal Way of Working (NWOW) statements, Previous approvals, etc.
- Formal Diagnosis: Medical report from a qualified consultant or specialist (GP letters are not sufficient)
- Form 8 Assessment: Required for learning difficulties, completed by a qualified assessor. We will arrange this for you.
- Access Arrangements Mock or Timed Assessment: Taken in centre or online. Timed pieces of work may be supported by a school or tutor.
If the learner is under the age of 14, there may be a possibility that Access Arrangements will not be granted. This is dependent on the examination board’s decision and specific conditions relating to the candidate. Obtaining reports and testing does NOT guarantee approval will be granted. Applications, evidence and documentation is provided to the examination board, and the final decision lays with them.
Upon completion of the evidence gathering, our SEN Co-ordinator will apply to the awarding body for the Access Arrangements required.
What Access Arrangements Can We Offer?
All Access Arrangements must be supported by appropriate evidence and reflect the candidate’s normal way of working.
Subject to approval, we will be able to provide:
- Extra time
- Coloured overlays
- Ear defenders
- Fidget toys
- Home Invigilation
- Laptop/Word Processor
- Prompt
- Reader
- Reader pen
- Remote Invigilation (limited AAs: 25% extra time, supervised rest breaks, ear defenders, fidget toys)
- Scribe
- Supervised Rest Breaks
- Modified papers
- Coloured Paper
- Own Room
Important:
- Extra time requires strong evidence and may involve a mock exam to justify the request.
- Some arrangements (e.g. own room, home invigilation) have strict availability limits.
- Certain assessments (e.g. Art) have special rules under JCQ/CIE guidance.
- The above list of Access Arrangements is not exhaustive. Should you require any Access Arrangements not listed above, please discuss your needs with our SEN Co-ordinator.
